Virtual Annual Meeting

Annual Meeting Documents

Virtual Annual Meeting Instructions
Nominating & Election Procedures

Nominating Procedures

At least 120 days prior to each annual meeting the Chairman shall appoint a nominating committee of not fewer than three members. It shall be the duty of the nominating committee to nominate at least one member for each vacancy, including any unexpired term vacancy, for which elections are being held, and to determine that the members nominated are agreeable to the placing of their names in nomination and will accept office if elected. The nominating committee shall file its nominations with the secretary of the credit union at least 90 days prior to the annual meeting, and the secretary shall notify in writing all members eligible to vote at least 75 days prior to the annual meeting that nominations for vacancies may also be made by petition signed by one percent of the members with a minimum of 20 and a maximum of 500.

The election will not be conducted by ballot when there is only one nominee for each position to be filled. There will be no nominations from the floor. A brief statement of qualifications and biographical data in such form as shall be approved by the board of directors will be included for each nominee submitted by the nominating committee with the written notice to all eligible members. Each nominee by petition shall submit a similar statement of qualifications and biographical data with the petition. The closing date to receive the petition is January 12, 2022 at 12:00 a.m. The credit union’s Board Nominating Committee announces the following members as Board Nominees for the upcoming Annual Meeting which will be held on Tuesday, February 22, 2022: Jerry Dennis, Damico Bartley, and Richard Mills. The petitions are to be mailed to Gulf Coast Educators Federal Credit Union; 5953 Fairmont Parkway, Pasadena, Texas 77505. To be effective, such nominations shall be accompanied by a signed certificate from the nominee or nominees stating that they are agreeable to nomination and will serve if elected to office. Such nominations shall be filed with the secretary of the credit union at least 40 days prior to the annual meeting and the secretary shall cause such nominations along with those of the nominating committee to be posted in a conspicuous place in each credit union office at least 35 days prior to the annual meeting.

An individual who wishes to be nominated must be a member of Gulf Coast Educators FCU (Owner of an account in his/her own name) in good standing and must be at least eighteen (18) years of age. The petition and application and agreement to serve are available at the Pasadena office.
 

Election Procedures

All elections shall be determined by plurality vote and shall be by ballot except where there is only one nominee for each position to be filled. Nominations shall not be made from the floor unless sufficient nominations have not been made by the nominating committee or by petition to provide for one nominee for each position to be filled or circumstances prevent the candidacy of the one nominee for a position to be filled. Only those positions without a nominee shall be subject to nominations from the floor. In the event of nominations from the floor, when permitted herein, result in more than one nominee for a position to be filled, and when nominations have been closed, tellers shall be appointed by the president, ballots shall be distributed, the vote shall be taken and tallied by the tellers, and the results announced. When only one member is nominated for each position to be filled, the chair may take a voice vote or declare each nominee elected by general consent or acclamation at the annual meeting.

Board Nominees

Jerry Dennis – Position 1 for a 3 year term
Damico Bartley – Position 8 for a 3 year term
Richard Mills – Position 11 for a 3 year term

Nominating Committee

Andrea Wenke – Chairman
Jim Rubach
Lisa Nixon

Registering for the meeting

In order to attend GCEFCU’s Virtual 74th Annual Meeting, you must first register online. You may do so by clicking here and submitting the registration form. Once submitted, you will receive an email with instructions on how to attend the meeting.

Joining the meeting

Your email will include two options for joining the annual meeting:

Join Virtually:

To join the meeting virtually, you will click the URL provided in the email sent to you. You will need a PC, Mac, iPad, iPhone, or Android device, as well as a solid internet connection to use this option. We recommend downloading the Zoom Desktop Client or Mobile App and creating a Zoom log-in for this option. Joining the meeting virtually allows you to hear the annual meeting audio and view the display.

Please log in at least 5 minutes early to ensure your internet connection is clear. If this is your first time attending a Zoom virtual event, you can test your connection prior to the annual meeting by visiting https://zoom.us/test.

Join by Calling In:

Joining the annual meeting by calling in allows you to listen to the meeting without the need of internet connection or having to download any Zoom software. You may join by calling in by dialing the number provided in the email sent to you. For this option, you will not be able to view the annual meeting display, but may follow along using the Annual Meeting Outline.

Zoom Functions & Features

When the annual meeting begins, you will be in LISTEN & VIEW ONLY MODE. While you can see and hear the annual meeting, your microphone and camera have been disabled.

Voting – During the meeting we will ask for motions to approve specific items. During that time, you may write “Motion to approve by (Your Name)” in the Chat section. Once the motion has been approved, we will continue on to the next item. If you have joined the meeting by calling in, you will not be able to approve a motion.

For a full overview on how to join a Zoom webinar, click here.

In the event of technical difficulties, please contact Zoom Support by clicking here.

Questions

If you have any questions, you may contact the credit union directly during business hours by calling/texting 281-487-9333 or via email at info@gcefcu.org.

For a full list of our Frequently Asked Questions, view below.

Frequently Asked Questions

Will there be a physical meeting location?

No, GCEFCU’s 74th annual meeting will be held virtually via Zoom.

Do I need to register or sign up to attend the Annual Meeting?

Yes. Please register for the annual meeting by clicking here and submitting the registration form.

Will I have to purchase or download anything?

You will not be required to purchase or download anything in order to attend the virtual annual meeting. If you choose to participate via computer, tablet, or smart phone, you may be prompted to download the Zoom software or mobile app. However, if you do not wish to download anything, you may join the meeting by calling in via phone.

When should I join the annual meeting?

We recommend joining the annual meeting 5 minutes prior to start to ensure that your internet connection is clear and there are no issues.

Do I have to use a computer to participate in the annual meeting?

No. You may join the meeting using a PC, Mac, iPad, iPhone, Android device, and telephone (landline or cell phone).

What if I have technical difficulties trying to attend the annual meeting?

If you experience any technical difficulties while using Zoom, please contact Zoom Support by visiting https://support.zoom.us/hc/en-us.

Do I need wifi or an internet connection to join the meeting?

No. You may join the meeting without internet connection by calling in from a landline or cell phone. If you wish to view the annual meeting display from your computer, tablet, or smart phone, you will need an internet connection.